Club Safeguarding Protocol

1. Introduction

Houghton & Wyton Bowls Club makes a positive contribution to a strong and safe community and recognises the right of every individual to stay safe. The Club comes into contact with children and/or vulnerable adults through the following activities: facilitating the game of bowls through coaching and team play running social fund raising events such as Bingo, Quizzes etc. for the whole community The types of contact with children and / or vulnerable adults will be as a sports facility primarily through the promotion of the game This policy seeks to ensure that the Bowls Club undertakes its responsibilities with regard to protection of children and/or vulnerable adults and will respond to concerns appropriately. The policy establishes a framework to support coaches and other members delivering services in their practices and clarifies the organisation’s expectations.

2. Legislation The principal pieces of legislation governing this policy are:

  • Working together to safeguard Children 2010
  • The Children Act 1989
  • The Adoption and Children Act 2002:
  • The Children act 2004
  • Safeguarding Vulnerable Groups Act 2006
  • Care Standards Act 2000
  • Public Interest Disclosure Act 1998
  • The Police Act – CRB 1997
  • Mental Health Act 1983
  • NHS and Community Care Act 1990
  • Rehabilitation of Offenders Act 19741.

3. Definitions

Safeguarding is about embedding practices throughout the organisation to ensure the protection of children and/or vulnerable adults wherever possible. In contrast, child and adult protection is about responding to circumstances that arise. Abuse is a selfish act of oppression and injustice, exploitation and manipulation of power by those in a position of authority. This can be caused by those inflicting harm or those who fail to act to prevent harm. Abuse is not restricted to any socio-economic group, gender or culture. It can take a number of forms, including the following:

  • Physical abuse
  • Sexual abuse
  • Emotional abuse
  • Bullying
  • Neglect
  • Financial (or material) abuse

Definition of a child – A child is under the age of 18 (as defined in the United Nations convention on the Rights of a Child).

Definition of Vulnerable Adults – A vulnerable adult is a person aged 18 years or over who may be unable to take care of themselves or protect themselves from harm or from being exploited. This may include a person who:

  • Is elderly and frail
  • Has a mental illness including dementia
  • Has a physical or sensory disability
  • Has a learning disability
  • Has a severe physical illness
  • Is a substance misuser
  • Is homeless

4. Responsibilities

All coaches & members have responsibility to follow the guidance laid out in this policy and related policies, and to pass on any welfare concerns using the required procedures. We expect all members to promote good practice by being an excellent role model, contribute to discussions about safeguarding and to positively involve people in developing safe practices.

Additional specific responsibilities Houghton & Wyton Bowls Club has responsibility to ensure:

  • The policy is in place and appropriate
  • The policy is accessible • The policy is implemented
  • The policy is monitored and reviewed
  • Liaison with and monitoring of the Designated Safeguarding Officer
  • Sufficient resources (time and money) are allocated so that the policy can be effectively implemented
  • Promotion of the welfare of children and vulnerable adults
  • Members have access to appropriate training/ information

The Secretary will:

  • Receive members concerns about safeguarding and respond to all seriously, swiftly and appropriately
  • Keep up to date with local arrangements for safeguarding and CRB
  • Develop and maintain effective links with relevant agencies.
  • Take forward concerns about responses

5. Implementation Stages

The scope of this Safeguarding Policy is broad ranging and in practice, it will be implemented via a range of policies and procedures within the organisation. These include:

  • Grievance and disciplinary procedures – to address breaches of procedures/ policies
  • Health and Safety policy, including lone working procedures, mitigating risk to members
  • Equal Opportunities policy– ensuring safeguarding procedures are in line with this policy, in particular around discriminatory abuse and ensuring that the safeguarding policy and procedures are not discriminatory
  • Data protection (how records are stored and access to those records)
  • Ensuring members are made fully aware of all Club protocols & policies
  • Committing the Club to provide at least one member holds a DBS certificate

6. Communications training and support for members

The Club commits resources for effective communications and support mechanisms in relation to Safeguarding by constant reviewing of Safeguarding law, updating policies, informing all members of such

  • Procedures will include:
    • Discussion of the Safeguarding Policy (and confirmation of understanding) within Committee
    • Discussion of other relevant policies
    • Ensuring members are familiar with Club policies reporting processes and the name of the Designated Safeguarding Officer
  • Training All members who, through their role, are in contact with children and /or vulnerable adults will have access to safeguarding practices at an appropriate level.
  • Communications and discussion of safeguarding issues Any discussion at a meeting will be held in a closed session. All reports and discussions will be held in confidence.
  • Support We recognise that involvement in situations where there is risk or actual harm can be stressful for members concerned. All members are advised to speak to the Designated Safeguarding Officer and be offered support.

7. Professional boundaries

The Club expects members to protect the integrity of themselves and the organisation. If the boundaries and/or policies are breached this could result in disciplinary procedures such as cancellation of membership

8. Reporting

The process outlined below details the stages involved in raising and reporting safeguarding concerns at Houghton & Wyton Bowls Club.

  • Communicate your concerns to the designated Safeguarding Officer
  • Seek medical attention for the vulnerable person if needed • Discuss with parents of child Or with vulnerable person.
  • Obtain permission to make referral if safe and appropriate
  • If necessary seek advice from the Children and Families Helpdesk or Adults Helpdesk
  • Complete the Local Authority Safeguarding Vulnerable Groups Incident Report Form if required and submit to the local authority within 24 hours of making a contact
  • Ensure that feedback from the Local Authority is received and their response recorded Any incidents should be reported to the Local Authority Designated Officer at Cambs County Council.Cambridgeshire Children’s Social Care can be contacted on 0345 045 5203 or 01773 234 724 (out of hours)

9. Allegations Management

The Club recognises its duty to report concerns or allegations against its members within the organisation or to a professional from another organisation. The process for raising and dealing with allegations is as follows:

First step – any member is required to report any concerns in the first instance to the Safeguarding Officer

Second step – the Safeguarding Officer and/or member should contact the local authority for advice.

The Local Authority Designated Officer at Cambs County Council. Cambridgeshire Children’s Social Care can be contacted on 0345 045 5203

Third step – follow the advice provided The Club recognises its legal duty to report any concerns about unsafe practice by any of its members to the Independent Safeguarding Authority (ISA), according to the ISA referral guidance document at: ISA%20Referral%20Guidance%20%20V2009-02.pdf


The organisation will monitor the following Safeguarding aspects:

  • Training – register/ record coaches training on child/ vulnerable adult protection
  • Monitoring whether concerns are being reported and actioned
  • Checking that policies are up to date and relevant
  • Reviewing the current reporting procedure in place

11.Managing information

Information will be gathered, recorded and stored in accordance with the Data Protection Policy. All members must be aware that they have a duty to share information with the Safeguarding Officer and/or Officers of the Club in order to safeguard children and vulnerable adults. The public interest in safeguarding children and vulnerable adults may override confidentiality interests. However, information will be shared on a need to know basis only, as judged by the Safeguarding OfficerThe Safeguarding Officer and/or Officers of the Club must be aware that they cannot promise members or their families/ carers that they will keep secrets.

12.Conflict resolution and complaints

Conflicts in respect of the safety of children and vulnerable adults will be taken forward by the Safeguarding Officer to the full Committee of the Club to decide on the appropriate action to be taken

13.Communicating and reviewing the policy

The Club will make members aware of the Safeguarding Policy through the Club website This policy will be reviewed by the Club every four years and when there are changes in legislation.